Convenience of Sway

Sway vs PowerPoint: Which is Best For Your Next Presentation?

Sway is a new addition to Office 365, allowing you to easily create stylish presentations. In this blog, Senior Trainer Rachael explains why she likes Sway and why it is (sometimes) better than PowerPoint.

I used to spend hours trying to turn my PowerPoint presentations into stand-alone reports, communications or handouts. But now I have discovered Sway and it has changed everything!

I love PowerPoint, I regularly use it to create slide-by-slide presentations for meetings in front of colleagues and customers. I also use it to create stand-alone pieces of communication; it could be reports or learning material for me to send out so that people can work through it at their leisure.

After many years of use I feel like I know PowerPoint inside out and I love the control I have over the design. I carefully set up my Master Slides and Themes and I set up animations and timings to make it really slick. But the fact is, PowerPoint was created with that first use in mind: a presentation to be delivered in front of a training room. When I try to make PowerPoint do those other things, I have to put quite a lot of extra effort in.

I was intrigued when Sway appeared as part of my Office 365 toolset. It is completely different to PowerPoint. It is online, incredibly easy to share and most of all, it is quick. It is true that you have less control over the fine details but when I train it to other people we all tend to find that quite exhilarating. At the click of a button you can transform your Sway so that it looks completely different.

You can take a simply formatted Word document as the basis for your Sway and make it one that uses Styles, particularly Heading styles as that will give your Sway structure.

Reasons to use Sway: convenience, style and import your documents easily

It might also have some images or even charts in it. You can import it into Sway and immediately you will be presented with a formatted presentation.

Sway is designed to be a continuous scrolling document, you choose horizontal or vertical. I tend to try both and see which suits the particular content I am working with.

Another thing you can do is switch to edit mode and search for images (Sway will even use the text in your original document to make suggestions for searches).

Sway creates things that are very visual and will even quickly find and lay out a selection of images for you in a way that people can interact with. Like this Stack which users can click through:

Another example of a Sway presentation, showing the Style slide - featuring a stock image of a man in a suit and styled text

You can then easily edit your ‘cards’ (the equivalent of slides in PowerPoint – although they don’t appear separately in the finished Sway).

Editing a card in Sway to show how easy it is

And once you are finished, you can share your Sway as a link:

Sharing a Sway presentation as a link

Personally, I still stick with PowerPoint for my slide-by-slide presentations but Sway has opened up a new way of presenting information and I amm using it more and more for my other communications. It feels really fresh and I am having a lot of fun creating with it.

If you want some inspiration check out Show Us Your Sway, a site where people can share their Sway you can vote for your favourites.

Want to learn more?

If you’re a PowerPoint user and would like to see how these two very different applications measure up against each other and create your own Sway, come to our PowerPoint vs Sway course on 16th May.

If you use PowerPoint already but don’t yet feel confident editing it consistently and easily then ask about our PowerPoint Core Level 2 or Advanced PowerPoint in a Day courses.

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