Make the Most of Office 365’s Latest Updates

One of the perks of being an Office 365 subscriber is Microsoft’s regular unfurling of new features and updates for the software’s constituent apps (Access, Excel, OneNote, Outlook, PowerPoint, Project, Visio and Word).

However, the frequency of these updates can make it difficult to stay up to date or take full advantage of all the exciting new additions.

Here’s a look at some attention-grabbing features to have shown up in Office for Windows in recent months.

Precision selecting in Excel

This function is more about cell deselection than it is selection.

It’s not uncommon to unwittingly select extra, unwanted sections when selecting multiple cells or ranges in Excel. Although only a small error, it can easily lead to frustration, especially if it happens repeatedly throughout one’s utilisation of the spreadsheet application.

By virtue of the Deselect Tool, it’s now easy to remove any unwanted cells from the selected range. The Deselect Tool is simply activated: just hit the CTRL key then click-and-drag to deselect the unnecessary cells or ranges.

Focused Inbox for Outlook

This tool lets you organise the contents of your inbox between two tabs: ‘Focused’ and ‘Other’. It’s a logical system, with the most pressing emails going into the Focused tab and everything else just a click away in the Other tab.

Basic as it sounds, it means you can work through the most essential emails in a streamline manner without the distraction of more causal or trivial items. Likewise, if the contents of the Focused tab prove stressful, you can shift over to Other and take time to refresh.

The Focused Inbox feature is activated via the View tab, then all it takes is a right click to organise messages into the relevant boxes. Once Focused and Other are up and running, particular contacts can be highlighted to ensure all future mail is automatically directed to either Focused or Other.

Character count in Word status bar

The status bar sits at the bottom of Word documents displaying information about the current state of the document and program. It has typically shown such details as page number and page count, word count and selected dictionary (UK, US, Australian etc).

The status bar can now be customised to provide you with an up-to-date character count (i.e. the total characters in the entirety of the document). Of course, this information was already accessible through the Word Count tab, but having it on permanent display helps with monitoring the amount of space occupied by the words in the document – which is especially useful when creating publishable copy and liaising with graphic designers.

To switch on character count, right click the status bar and select ‘character count’.

Save PowerPoint presentations as 4K videos

With very little effort, completed PowerPoint presentations can be made into high-fidelity videos, which can then be replayed for personal use, shared with your colleagues or posted online. Select ‘Create a Video’ prior to presenting, and all the elements of a presentation (from animation and pointer movements to timings and narration) will be saved.

This itself isn’t a new function, but videos created in Powerpoint 2016 gain a huge boost in sophistication with the introduction of 4K resolution (Ultra HD). Video quality is selected when arranging the video creation, giving you a choice between Windows Media Video files (.wmv) and MPEG-4 video files (.mp4) in 480p, 720p, 1080p as well as the freshly introduced 4K.

Are there any great new features that we’ve missed? Let us know in the comments!

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Billy Burgess

Billy has been writing blogs for Happy since 2017, covering mindfulness, stress management, confidence building and emotional intelligence as well as offering handy tips for Office 365 users. As an arts, culture and lifestyle writer, his work is regularly published in Music Feeds, VICE, RedBull.com, Beat magazine and Mixdown.

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Want to learn more great new features in Office 365? Check out our Office 365 Conversion course – available as a private group held at your workplace or at Happy’s training centre in London.