Excel Hints & Tips - Slicers

In: BlogDate: May 01, 2013By: Ian Balboa

We have many blogs about how great Pivot Tables are – and in this blog, Ian shows how you can customise these to make your reports even better.

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In his blog on Pivot Perfection, Darren showed us how to easily produce a series of Pivot Tables for each category we want to filter on. Slicers make it easy to have one Pivot Table that can switch between different categories.

Let’s start with the same data that Darren used:


The next step is to add a Slicer:

1. Go to the Options tab of the Pivot Table Tools on the ribbon

2. Click on Insert Slicer



3.Choose the field you want to filter on, in this case Department



4. Click OK

5. A Slicer box will appear on your worksheet:



6. Click on the category you are interested in, for example, the Design department

7. The Pivot Table will update to show the values for that category:



8. To change to a different category, just click on the appropriate value in the slicer box

9. To select multiple values, do a normal click on the first value, then control-click on the other values:



10. To clear the filter, click on the icon in the top-right corner of the Slicer box



11. You can move and re-size the Slicer box by clicking and dragging on the border of the box

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Ian Balboa

Ian was an IT trainer with Happy from 2007 to 2018, first as a member of staff and then as an associate. He delivered IT training in Microsoft Office (Word, Excel, PowerPoint, Access, Outlook) as well as VBA, SQL, HTML and Photoshop.

More by Ian

Want to learn more?

Check out our one-day intensive Excel course to learn more about Pivot Tables and how they can save you time at work – Excel Pivot Tables: From Data to Dashboard. It is next running at Happy's HQ in Central London on 5th July 2019.

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