Pivot Tables: How to Put Your Filtered Data on Different Excel Sheets

In: BlogDate: Feb 06, 2013By: Darren Andrews

Learn how to get your Pivot Table to put your filtered data on different sheets in Excel.

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I think we’ve all declared our love of Pivot Tables haven’t we? If you’re still undecided let us offer you another inducement.

You can learn how to create a basic Pivot Table in just 3 minutes in our previous blog, How to Create a Pivot Table.

In the screenshot below we’ve created a Pivot Table from our staff database. We’ve created this because we want to be able to see all the staff Salaries and Bonuses by department. We could have put the department field in the row labels area but ideally we’d like each department on a different sheet so that we can send the results to each department head.

So for now we’ve put Department in the Report Filter area of the Pivot Table.


Putting 'department' in the Report Filter area of the Pivot Table


The next step is to get the Pivot Table to place the filtered data onto new sheets, and this is just too easy…

1. Go to the Options tab of the Pivot Table tools tab on the ribbon

2. Click on the options drop down

3. Click Show Report Filter Pages



4. If you have more than one field in the Report Filter area of your Pivot Table, make sure you select the correct one!



5. Click OK – and that’s it!

A new sheet has been created for each department, has been named and has got the correct data on!


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Learn More Pivot Table Tips in Our Training Courses

Learn how to create Pivot Tables and more with our Excel training courses, to help you to make the most from your data.

With our Excel for Intermediate Users course, you will learn how to create a Pivot Table and how to filter the data to show just what you need with Slicers. We will also explore Pivot Charts, a visual representation of your Pivot Table which you can adjust in different ways to show the information you need. 

Our Excel for Intermediate Users: Excel Databases course has been designed for those who use Excel to manage data such as lists of residents, birthday lists, or databases. You will learn how to create a Database in Excel and manage this with Advanced Filter options and create Pivot Tables to see the information you need.

Can't see what you need? Get in touch with us and our friendly team will help you to navigate our range of programmes, or for private group sessions, we can create a course just for you.

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Darren Andrews

Darren is one of Happy's Senior Trainers, able to train almost every IT course on our course programme. He worked for Happy for 12 years and has been an Associate Trainer since 2018.

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