Pivot Tables: How to Put Your Filtered Data on Different Excel Sheets

In: BlogDate: Feb 06, 2013By: Darren Andrews

Learn how to get your Pivot Table to put your filtered data on different sheets in Excel.

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I think we’ve all declared our love of Pivot Tables haven’t we? If you’re still undecided let us offer you another inducement.

You can learn how to create a basic Pivot Table in just 3 minutes in our previous blog, How to Create a Pivot Table.

In the screenshot below we’ve created a Pivot Table from our staff database. We’ve created this because we want to be able to see all the staff Salaries and Bonuses by department. We could have put the department field in the row labels area but ideally we’d like each department on a different sheet so that we can send the results to each department head.

So for now we’ve put Department in the Report Filter area of the Pivot Table.


Putting 'department' in the Report Filter area of the Pivot Table


The next step is to get the Pivot Table to place the filtered data onto new sheets, and this is just too easy…

1. Go to the Options tab of the Pivot Table tools tab on the ribbon

2. Click on the options drop down

3. Click Show Report Filter Pages



4. If you have more than one field in the Report Filter area of your Pivot Table, make sure you select the correct one!



5. Click OK – and that’s it!

A new sheet has been created for each department, has been named and has got the correct data on!


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Learn More Pivot Table Tips in Our Online Training Courses

Learn how to create Pivot Tables and more with our online workshops, to help you to make the most from your data.

  • Pivot Tables and Charts — This 90-minute session will help you take large sets of data and quickly analyse them using the Pivot Table and Chart tools. We'll show you how to pick the right headings to ask meaningful questions of your data and how to edit a Pivot Table so it shows exactly the information you need. View the outline here.
  • Intermediate Excel Core Level 2 — This one-day course will take you through lots of time-saving techniques including Conditional Formatting, range names and formulas such as Average, Min, Max and Count IF. You will also learn how to create a basic Pivot Table to summarise large sets of data quickly and easily. Our next available public classroom course is 10th May or join us online 29th April. View the outline here.
  • Advanced Excel: Pivot Tables — In this fast-paced Excel course, you will discover how to use Excel's powerful Pivot Table and Pivot Chart tools to summarise and display useful and relevant information to help your decision makers use all of this data. View the outline here.

Can't see what you need? Get in touch with us and our friendly team will help you to navigate our range of programmes, or for private group sessions, we can create a course just for you.

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Darren Andrews

Darren is one of Happy's Senior Trainers, able to train almost every IT course on our course programme. He worked for Happy for 12 years and has been an Associate Trainer since 2018.

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