Making Your MS Teams Meetings Interactive with Breakout Rooms

In: BlogDate: Oct 05, 2021By: Sal Agoro

Breakout rooms in Microsoft Teams enable you to create virtual rooms of smaller groups, such as putting people into pairs or groups of four, so it allows everybody to have a say. If you have a large number of participants, this makes it easier to have open discussions, brainstorm, exchange meaningful ideas and work collaboratively.

You can use chat and people can be moved to different rooms during meetings. If enabled participants can use the whiteboard and screen share within a given room.

In this blog, Happy's trainers Sal and Ebe explain how to create break out rooms in MS Teams to make your meetings truly interactive.

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There are some important things to be aware of before creating breakout rooms: 

  • Only meeting organizers on the desktop versions of Teams can create and manage breakout rooms
  • Whether you are on the desktop, web or mobile, all participants can join a breakout room.

1. Once in the meeting, click the Breakout rooms icon:



2. Choose how many rooms you need (max 50) and whether you want Teams to allocate the attendees automatically or whether you wish to allocate them manually.



3. Click create rooms, and the Breakout rooms panel will open.

4. You can rename your rooms by clicking the three dots and clicking 'Rename Room'.

Optional: Prior to starting a breakout room you can change your room settings by clicking on the Elipsis.

9. Next, select Room Settings:



Make all necessary changes like allowing participants to return to main meeting and setting a time limit.



To return to Breakout Rooms click the settings arrow.

10. To start your rooms click Start. 

Attendees will receive a 10 second warning that they are about to leave the main meeting and join a Breakout room.

Once the meeting has started, the host can join any Breakout room, click the ellipsis for the room they wish to join and click Join. To return to the main meeting (participants and host) click Return:



11. To call all of the attendees back to the main meeting click Close.  

The attendees will be given a 10 second warning before being returned to the main meeting.

The same security options and policies apply to breakout rooms because they are Teams meetings.

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Get to Grips with Microsoft Teams with happy

We offer a wide range of courses in Microsoft Teams, currently only held online:

  • The Differences Between SharePoint, Teams and OneDrive in this half-day course, we explain the differences between the three and give a quick overview of how to use the main features of each to best suit your needs.
  • 9 Tips to Leading Interactive Meetings in Teams is a two-hour workshop with lots of advice on creating engaging online sessions. Instead of the old, dull physical meetings dominated by one or two people, discover how you can involve everybody and become more focused with Teams. Our next public date runs on 6th October.
  • MS Teams New User is a half-day course that equips new users with all the skills necessary to use Teams to communicate effectively with individuals and groups.
  • MS Teams Meetings and Interactive Features is a 90-minute course that will guide you through the features in Teams so you can facilitate interactive learning sessions.

Please get in touch to discuss private group options.

Why learn online with Happy?

  • Interactive and engaging - just like our classroom sessions
  • Bitesize or full-day sessions - fit around your schedule
  • Learn from home - all you need is a quiet place to call from and an internet connection
  • IT Helpline - 2 years of free support after your course
  • No quibble money-back guarantee

Sal Agoro

Sal trains most MS Office packages. Her real love is in transferring knowledge by making her training sessions fun and more impactful. She is Happy’s Outlook Champion and ensures Outlook courses and training material are updated regularly with new features. Sal has been at Happy for over three years.

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