4 Things to Consider When Chairing Meetings
There’s plenty to consider when chairing a meeting, including what format the meeting will take.
While we are all familiar with meetings, we also know that many of them tend to lean so heavy on the formal side that there is little productivity as a result of them. Meeting styles are constantly being revised in the name of optimum impact.
Here are a few things that meeting chairs should consider when conceiving meeting framework.
Hi, we are Happy
We are leading a movement to create happy, empowered and productive workplaces.
How can we help you and your people to find joy in at least 80% of your work?
Remove glaring distractions
Productive meetings depend on there being a united focus. These days the primary distractions are smart phones, tablets and laptops. Unless they’re integral to a meeting’s function and purpose, it’s wise to keep these gadgets out of the room. This could just mean asking staff to leave phones and laptops at their desks or in their bags, or requiring everyone place them into a safe box.
Despite frequent over-estimation, research displays what woeful multi-taskers we are. So, in the name of securing attention, staff should leave clearing their inboxes and replying to client texts until after the meeting.
Go easy on the novelties
We’re always hearing anecdotes about Silicon Valley-inspired companies whose meetings involve staff playing a game of Twister while pitching new concepts or raising concerns about company finances. This might sound like fun (or it might not), but there’s a strong case for steering clear of such hi-jinks.
Not only are these sorts of novelties a major distraction, they’re also time consuming. Meetings take people away from their work. While sipping a mocktail and engaging in lighthearted tomfoolery could be a relief, it could also cause unnecessary disruption to a worker’s productive flow. This isn’t to say the entire workday must revolve around quantifiably useful activity, but reflection and creative meditation at one’s desk might be significantly more fruitful than a quirky spectacle.
How necessary is the meeting?
This is the most fundamental consideration of all. Meetings, of course, have their place, but many workers sit through multiple meetings week-in, week-out. Such regularity means meeting chairs are often just rehashing topics from previous meetings or else drawing a blank.
Again, if it’s taking up the time of numerous staff members, then you’ll first of all want some pretty sturdy justification.
How much money does the meeting cost?
Think of how long a meeting takes and the amount of staff present and you’ll be able to calculate how much money a regular meeting costs the company. This isn’t intended to be an intimidating consideration, but rather something else to be wary of when looking at meeting length and the number of staff invited.
Productivity can’t always be simply evaluated and there are occasions when the theoretic cost of a meeting will be nothing compared to the progress made therein. But, it’s worth weighing up meeting contents and duration against the tally of staff on the invite list, and looking at whether that money could be better spent elsewhere.
Why not sign up to our newsletter?
Sign up to our monthly newsletter, full of tips, tricks and news to help you to be happier and more productive at work.
Sallie Gregson17 days ago
Quick sessions that gave a burst of energy and purposefulness to the day. I enjoyed the sessions and have applied the techniques to my working habits, it will take time but they are already having a positive impact on my productivity.
Billy has been writing blogs for Happy since 2017, covering mindfulness, stress management, confidence building and emotional intelligence as well as offering handy tips for Office 365 users. As an arts, culture and lifestyle writer, his work is regularly published in Music Feeds, VICE, RedBull.com, Beat magazine and Mixdown.
Testimonials from happy Customers
Trey Leonard6 days ago
Solid training. very helpful
Andy Evans8 days ago
The course was really useful â€“ thank you :)
Reeta Dass9 days ago
I enjoyed the course it was fun and interactive.
Roger Dawson9 days ago
very clear, excellent use of Zoom, enabling and empowering by making the management stuff uncomplicated and doable
Trusted Customer9 days ago
Good, good pace, good interaction,
Sally Giles16 days ago
The course was tailored to suit everyone's learning needs which was very good. The trainer delivered the course in a very interactive way which suits how I like to learn.
Sally Giles16 days ago
The trainer was excellent and knew just how to pace the course to suit everyone's learning capabilities.
Sallie Gregson16 days ago
Robert Bennett20 days ago
The course was well presented and great introduction to the capabilities of Power BI.
AM20 days ago
Happy Learning were very accommodating to consider our prior commitments and made adjustments around it to fit in with our needs. The tutor Ebiji at Excel Level 4 course ...
Kate McAleer28 days ago
Smooth experience and good quality training
Tsvetalina Petrova29 days ago
I like the way that the raining was done. Even though it was online there was a lot of interaction from the participants not only the tutor.