5 Shortcuts in Excel You Never Knew Were There
Many of us are familiar with copy and paste (Ctrl + C and Ctrl + V). But how many other keyboard shortcuts do you know?
In this week's blog, Fenella explains five Excel shortcuts that you never knew were there, such as the shortcut for the Autosum function and moving around sheets — and which will save you time when working.
Hi, we are Happy
We are leading a movement to create happy, empowered and productive workplaces.
How can we help you and your people to find joy in at least 80% of your work?
When I joined Happy, I fancied myself an Excel expert, so when I sat in on Excel Core Level 1 on my first day, I didn’t expect to learn much.
How wrong could I have been?
The first thing that struck me was how quickly the trainer moved around the spreadsheet. You know that thing when you call the IT person, and they sit at your desk hiding what they are up to with the keyboard and in two nanoseconds they’ve sorted your problem? That sort of thing. I needed to know how to do that. And the answer is keyboard shortcuts.
Of course, you might be a digital native or have grown used to Ctrl+X, Ctrl+C Ctrl+V. I’m not talking about those common shortcuts; in this blog, I'll cover 5 Excel keyboard shortcuts that you never knew were there.
1. Quickly moving between sheets in your workbook
Do you endlessly scroll left and right looking for your worksheet? You won’t anymore.
Simply right click on the right-pointing arrow at the bottom left of your workbook (step 1 in diagram), and TA-DA! A list of your worksheets appears, and you just click on the one you want (step 2), and OK (step 3). NO MORE SCROLLING! I know, right?! And its not even new, this feature has been there for years!
2. Autosum a column: ALT + =
Like me, you may still be in rapture that Autosum even exists. Surely you can’t make that easier?
If you need to total a long list of numbers, simply clicking in the cell below the numbers you need to add up (step 1) and simultaneously pressing Alt with = (step 2) and then Return key (step 3) will autosum, Voila! All without scrabbling about with the mouse. Amazing.
What a muddle I can get in with filters, and yet they are so useful! Make up some of that time you inevitably wasted forgetting to turn filters on and off by using these two shortcuts:
Turn on/off filters: Ctrl + shift + L
Yes, you can toggle filters on and off quickly with this shortcut!
Clear all filters: Alt + A + C
Need to delete a column but can’t because filtering is on? Turn all your filters off immediately using this. If you use filtering a lot, you'll love this one.
4. Show formulas and references — F2 or double click
If you struggle to keep track of which cells are referenced in formulas, there is no need to run your finger up and down the screen to find the cell reference. Simply double click on the cell (or press F2 on it) and it will go back into edit mode and show all the referenced cells in glorious technicolor. Just follow those colours!
Why not sign up to our newsletter?
Sign up to our monthly newsletter, full of tips, tricks and news to help you to be happier and more productive at work.
Claire is Head of Marketing at Happy. She has worked at Happy since 2016, and is responsible for Happy's marketing strategy, website, social media and more. Claire first heard about Happy in 2012 when she attended a mix of IT and personal development courses. These courses were life-changing and she has been a fan of Happy ever since. She has a personal blog at lecari.co.uk.
Testimonials from happy customers
Ruby Alden-Gibson1 day ago
Really enjoyed the course. It was informative and I learnt loads!
Trusted Customer2 days ago
Very good, the process was easy and communication good. Mostly spoke to Laura so it would be good if all her emails had come from her name email address.
Trusted Customer2 days ago
Fully satisfied with the service and location of the training.
Trusted Customer5 days ago
Trent Grassian6 days ago
An incredible training, which was so engaging and informative. Really got a lot out of it and would highly recommend itt o others!
Joanne Spear6 days ago
thanks, the course was simple and easy to follow and i found the presenters approach very friendly.
Wilma Wheatley6 days ago
The tutor was great in including everyone. answered all the questions i had before attending
Trusted Customer6 days ago
Happy's training courses enhanced my knowledge and gave me new skills which I can use in my job to make things more efficient.
Jodie Moore7 days ago
Great course with a great tutor. Very interactive with good learning experiences.
Trusted Customer7 days ago
Great course, enjoyable and useful.
Jackie Costin7 days ago
Roumiana Grigorova7 days ago
I am very happy, taking this training. I would say I am one step more confident. This was an interesting and very useful experience. Our lecture was a great, I have to sa...