What's New in Office 365 in April
New features are regularly added to Microsoft Office 365’s assorted apps to improve user experience. The updates are so frequent that even regular 365 users won’t necessarily be up to date with all the new additions.
Here are some of the attention-grabbing features to emerge in recent months, which you can put into action today.
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Outlook users can now drag relevant emails into a group mailbox
This is useful for whenever a message arrives in your personal email account that relates to everyone in a close working group. Perhaps it’s details of an urgent change from a supplier or a word of caution from your building manager. Rather than forwarding the message to everyone who needs to see it, you can now simply drag it into an existing group mailbox. Once it’s there, everyone in the group will be added to the “To” line and can immediately contribute to the conversation.
How? It’s as easy as it sounds. Select the particular message or conversation that you want the whole group to see. Drag it over to the group mailbox and, voila, everyone can read and participate in the conversation. This is currently only available Outlook for PC and Outlook on the web (i.e. not on Outlook for Mac or Outlook for iOS and Android).
Lasso your ink in Word
The “Draw” tab in Microsoft Word allows you to mark-up documents with ink. It’s become some people’s preferred way of suggesting changes or even just adding doodles to remove some formality from in-house how-tos and the like. Until now, however, there hasn’t been much flexibility in terms of how to edit and refine your comments and scribblings.
That’s where the Lasso Select feature comes into play. You can find it under the Draw tab just to the right of the pen selection. The Lasso’s function is simple, letting you easily select ink in the document and removing it while automatically ignoring the typed text. You can lasso and remove whole words and sketches or just individual lines of ink.
Convert Excel data to Stocks or Geography data types
When you add text to an Excel cell that corresponds with a recognised geographic location or stock exchange listing, the text can now be automatically converted to the right connected data type. These two new data types are linked to an online data source, which connects you with interesting information that’ll enhance your work. The data will also be refreshed to reflect current values such as a country’s population or a company’s stock prices.
Let’s say you type in Uber Technologies Inc, you’ll then need to select the cell, go to the Data tab and click on Stocks. When Excel finds a match, your text will be converted to the Stocks data type. Once this is done, selecting the converted cell will cause the Insert Data button to appear. Clicking on it will reveal a number of field names such as Price, Industry and Market Cap. Clicking on any of these field types will add the relevant and up-to-date data to your worksheet. Each time you click on the Insert Data button it’ll give you the option to add more fields.
Better search results in Outlook
The Outlook search tool has been updated to create a smarter, faster and more flexible search experience. This includes allowing for more flexibility in the range of words you can search for. You don’t need to type in a precise match – such as someone’s full name or email address – but can now type things such as a name and a keyword (“John” and “trampoline”) to dig up the particular email message you need. This is an automatic update so you’re likely already reaping its benefits!
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Billy has been writing blogs for Happy since 2017, covering mindfulness, stress management, confidence building and emotional intelligence as well as offering handy tips for Office 365 users. As an arts, culture and lifestyle writer, his work is regularly published in Music Feeds, VICE, RedBull.com, Beat magazine and Mixdown.
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