How Microsoft Excel Can Increase Your Productivity
Microsoft Excel is certain to improve your life at work.
Hi, we are Happy
We are leading a movement to create happy, empowered and productive workplaces.
How can we help you and your people to find joy in at least 80% of your work?
Microsoft Excel is one of the modern workplace’s most indispensable computer programs. The daily operations of a huge variety of businesses – from travel adventure companies and art dealerships to retail stores and sports broadcasters – would be considerably tougher without the utility of Excel.
It’s no exaggeration to call Excel the preeminent spreadsheet program, but for those unfamiliar with its workplace contributions, here’s a look at some productivity-boosting features.
Data storage and retrieval
Excel’s fundamental service is the storage and retrieval of data (either numerical or text-based). An Excel spreadsheet is formatted as a grid of cells, which are organised into numbered columns and lettered rows.
If you’re regularly inputting streams of data associated with an ongoing project or department within the business, you’ll want to create an Excel workbook. A workbook is a collection of spreadsheets stored as a single file, meaning you can easily click backwards and forwards through time to compare figures, clarify bits of information and make predictions.
Let Excel to do the math
Beyond providing a tidy locale for data storage, built into Excel are a host of advanced mathematical and organisational capabilities.
These functions make the processing and interpreting of data wonderfully straightforward. When applied effectively, Excel allows for swifter profit calculations and financial predictions, delivers detailed statistical analyses and thus drastically reduces the time it takes to put together performance reports.
Small business benefits
Excel is of especial value to small businesses, effectively acting as another member of staff. With regards to numerical data such as sales figures and profit margins, Excel can reliably facilitate the calculation of gross sales and applicable tax, and take care of the necessary arithmetical tasks to determine bonuses or commissions.
As well as delivering these figures, Excel has the versatility to generate sales reports covering a specified time period. And by virtue of the data sorting and selection function, these reports can be customised to focus on individual employees or clients, item type or brand name.
Huge swathes of numerical data hardly make for a dazzling visual spectacle. A mass compilation of numbers and figures – even that representing shots-on-target percentages or global population figures – can easily look like one big blur of abstract information.
When sharing important figures with co-workers or superiors, or just formulating a boastful Instagram post, you’ll want to attain some comprehensible visual pizzazz. Excel not only realises this objective, but also makes it a stress-free exercise.
Via Excel, data can be presented in a range of visually illustrative ways – a spreadsheet of numbers can swiftly be transformed into a pie chart, doughnut chart or bar graph; while emphasis can easily be added to the spreadsheet itself by colour-coding rows and columns or re-formatting important text in bold or italic.
A recent update means Excel now accepts the insertion of 3D objects, which could help further demonstrate key ideas in presentations and give clarity to the data display.
Use Excel on your chosen device
Despite being produced by Microsoft, Excel isn’t restricted to Windows devices. Rather, it’s also compatible with macOS and available on phones and tablets running Android and iOS. This means you can work across multiple devices (perhaps when taking work home or working on-the-go) and share spreadsheets and associated data with people utilising a different operating system to yourself.
Why not sign up to our newsletter?
Sign up to our monthly newsletter, full of tips, tricks and news to help you to be happier and more productive at work.
Billy has been writing blogs for Happy since 2017, covering mindfulness, stress management, confidence building and emotional intelligence as well as offering handy tips for Office 365 users. As an arts, culture and lifestyle writer, his work is regularly published in Music Feeds, VICE, RedBull.com, Beat magazine and Mixdown.
Testimonials from happy Customers
Sylvia Speakman3 days ago
The facilitator was excellent and helpful.
Steve Harnett3 days ago
Very professional, the course was although virtual was still very enjoyable and used the technology well.
Doris Njiru3 days ago
Well coordinated presentation and break up which were easy to relate with. The topics were practical real live experience and learnt a lot.
Sharon McGimpsey4 days ago
great fun and interactive course - loved it
Julia Murtagh4 days ago
Very informative and interactive
Louise Heywood4 days ago
Friendly tutor all materials provided in advance
Davinder Sandhu4 days ago
training was well delivered, trainer was honest and adaptable.
Roger Homsey4 days ago
good work I believe
Teresa Donegan4 days ago
Was very satisfied with pee arrangements, how the course was adapted to accommodate our needs and the Tutor was excellent
Phil Millership4 days ago
Excellent very good experience
Sue Calvert5 days ago
Short cuts handy, showing formulae in cells and comments is useful
Sue Calvert5 days ago
Prompt, reliable and relevant