I’m sure you’ve all been there – at a conference or on a course, only to spend hours staring at PowerPoint slides that are full of text and bullet points. “Why did they bother presenting?” you think. “They could have just sent the slides round and saved us all the trouble.”
Fortunately, at Happy, all of our trainers make our courses interactive and the same goes for our conferences, too. We don’t use PowerPoint slides in our IT courses, and we make sure that every learner is sat in front of a PC so they can experiment with the software and get involved with exercises. And we try to do the same at our conferences, with lots of time for discussion.
But what about you? How much thought have you put into your next presentation?
Often, if people miss your talk, they will ask if you can send them a copy of your PowerPoint slides. But actually, good PowerPoint slides should be almost meaningless without you there to narrate them.
Here are six key things for you to remember to create great PowerPoint slides:
- Ditch the PowerPoint altogether. It’s very tempting with a PowerPoint presentation to read off the slide – and the slides can actually be a distraction, as people start reading the text on it rather than listening to you.
- But, if that’s not an option… think about the real purpose of your slides. They should only be an extra prop to assist you with your presentation – so keep text to a minimum. Our CEO, Henry, has a rule of no more than ten words to a slide, which forces you to really think about what your key point is or a key question to ask the audience. The main part of the slide should be a large, high-quality image (not ClipArt!) or a graph that emphasises the point you are making.
- Limit animations on your slides and between them. People will grow bored if they have to wait too long between each slide, while your images and bullet points zoom around the screen and finally into place. Use simple animations such as ‘wipe left to right’ rather than ‘move’ or ‘fly’.
- Use a consistent template. It looks much more professional if your slides use the same branding, and use fonts and colours that are clear and easy to read. Generally, it is best to keep to no more than two fonts through a presentation, and no more than three different colours (and, please – leave Comic Sans at home). Make sure that the font size is large enough so that it can be seen at the back of the room – at Happy, we use 30pt or larger.
- Unsure if your slide is clear enough, or has too much text? Check your slides in the Slide Sorter View. This gives you a much better overview of your presentation and can help you to decide whether you need to cut the text down, or split one slide into two.
- Create an informative handout that lists the key points from your presentation to give out afterwards and to send to anyone who missed your talk. This will help people remember the most important pieces of information, and gives you space to elaborate on your main points – and covers your back if you do forget anything.
And finally – the real secret to giving a great presentation is practice, practice, practice. It’s great to start by writing a script of what you’d like to say, but when you are ready to give your presentation you should know the whole thing off by heart. It doesn’t matter if you go slightly off-script (who will know?) as long as you remember your main key points – and your now brief, text-light slides will be the perfect prompts!
Related blog posts:
- Happy’s CEO, Henry, has shared his 3 key elements to make your presentation great
- Plus, learn five time-saving keyboard shortcuts in PowerPoint
Happy has a range of Microsoft PowerPoint training courses for total beginners to more experienced users, as well as an Effective Presentation Skills workshop (next runs 9th August). You can also subscribe to the Happy Video Library for just £40 per year for hundreds of time-saving two-minute videos, for PowerPoint, Excel, Word and Outlook, and learn new skills from your desk.