Google Apps vs Office 365

Google Apps for Work vs Office 365: Which is best?

Google Apps for Work and Office 365 are both cloud-based solutions.

A cloud-based solution means that everything is online – and because this information is backed up and stored across multiple servers, your data is safe and secure.

While there are many free solutions, they are often incomplete, so data is stored in several different places. The two main complete solutions are Google Apps for Work and Office 365.

While Office 365 is the most popular solution with approximately 60 million users to Google’s 2 million, for small businesses Google Apps for Work is a realistic and affordable choice.

About Google Apps for Work

Google Apps for Work: Google Docs

Google Apps for Work is similar to the free Google Docs, but designed for businesses. Users can have their own customised email, under their own domain name, while still allowing users to use the familiar Gmail interface and spam filters.

Users of Google Apps for Work can also manage their files with Google Drive, make HD video meetings through Google Hangouts with up to 25 people, as well as being able to manage calendars, documents and spreadsheets through Google Docs, Google Sheets, and Google Calendar.

Google Apps was designed to be a cloud-based service, and is all online – so its Apps can be used on any device at any time, and it has the same look and options on both PC/Mac, tablet and mobile phone.

The base Google Apps for Work package starts from £3.30 per user per month, with up to 30GB of storage across email and Drive, and rises to £6.60 per user per person for unlimited storage and additional features.

About Office 365

Office 365: Microsoft Word Online

Office 365 is based around the Microsoft Office package. This gives users the latest version of Microsoft Office (currently Office 2016), and includes Word, Excel, PowerPoint, Outlook, and Publisher. Users can also use Skype for Business with up to 60 minutes of free calls to landlines and mobile phones.

File storage is through OneDrive for individual file storage, and SharePoint for document collaboration (several users can edit one file) and document libraries.

Each user can install the full Office package on up to fifteen devices – five PC/Macs, five smartphones and five tablets. There is also an online Office, which is more limited and has only key features from the Office products.

Their package is available from £3.10 per user per month, which includes just the online (and more limited) versions of Microsoft Word, 50GB of email storage, and 1TB of file storage and sharing with OneDrive.

For the full Microsoft Office experience (with PC/Mac, tablet and mobile phone installations), this is priced from £7 per user per month without email, and £7.80 per user per month with email including 50 GB of email storage.

ETA: Adding the latest version of Microsoft Access, the package prices increases to £10.10 per user per month under the Office 365 ProPlus plan. This also includes 1TB of storage.

Software breakdown

Here is a quick breakdown of the two solutions:

Feature Office 365 Google Apps for Work
Email Exchange Online Gmail
Documents Word Docs
Spreadsheets Excel Sheets
Presentations PowerPoint Slides
Print publications Publisher
Calendars Outlook Calendar
Contacts Outlook Contacts
Notes OneNote Keep
Instant Messaging and Audio/Video calls Skype for Business Hangouts
Databases Access
Collaboration and document libraries SharePoint Sites
Online storage OneDrive Drive

Summary

Both applications can be installed on smartphones and tablets (both Apple devices and Android), and with Google Apps you can use Docs, Sheets and Slides without internet access. However, everything in Google is online-based, which makes it really flexible – it is designed to allow for remote working and collaboration with others. Because it is all online, it can be used on as many devices as needed for each login.

Office 365 on the other hand has the option of the full Microsoft Office package, which allows users to install the full Office suite on up to five PCs/Macs, five smartphones, and five tablets – though only if you pay for the more expensive £7 per user per month tier. Office 365 will also sync, and as your package is available across up to 15 different devices, it’s important that they are connected to the internet whenever you make any changes, to avoid loss of information.

Both Office 365 and Google Apps for Business offer full support packages for users, including telephone support and live chat.

Any work you do offline will be synced to the online versions – both Google and Office 365 will automatically update your files for you. It will also automatically update your calendar, contacts and email.

Both solutions offer practical and affordable cloud-based solutions for users, though Google is becoming more and more popular, particularly with small businesses and companies with younger employees.

Looking to change to a cloud-based solution?

If you’re looking to change to Office 365 or Google Apps for Business, Happy can help.

Whether you are moving from an older version of Microsoft Office to Office 365, or changing from Microsoft Office to Google Apps for Business, Happy can train your staff and prepare them for your new cloud-based solution – making your changeover smooth and pain-free.

To find out more, contact our team on 020 7375 7300 or email hello@happy.co.uk.

2 responses to “Google Apps for Work vs Office 365: Which is best?”

  1. Fantastic article!

    It might be worth pointing out that recent changes to Microsoft office 365 plans means that Access is now only included in the most expensive office 365 plans.

    1. Hi Darren, thanks for your comment – and a good point! I have updated the post to include a link to the Office 365 ProPlus plan that includes Access.

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